Ensuring Sustainability  

Overseen by Dr Ash Willmott, BASES Climate Change Action Team (CCAT)

We have investigated how this conference can minimise wastage, improve sustainability, and lower our carbon footprint, in-line with our institutional pledge to cut carbon to zero by 2045. This also compliments the proposed BASES conference guidelines by CCAT.  
We will source sustainable delegate Tote bags, ensuring these are reusable and reduce plastic and waste in our pens by using pens that are made from left over stalks from harvested wheat. We will advise delegates to “bring their own water bottles” and use one of the many refilling stations located around campus (although, paper recyclable cups will be on hand for those who forget).  
The conference programme will be printed on paper that folds into the delegates’ lanyard (also recyclable), alongside sustainable name tags for all delegates.  
With regards to our on-campus catering options, we're one of the very first universities to join the “Kale Yeah! Kitchens” scheme, putting sustainability at the heart of all that we do. ARU also adopts the “Better Chicken Commitment” for 100% of the chicken (fresh/frozen/processed) in our entire UK supply chain and will meet all the standards in it by 2026 at the latest. Therefore, we endeavour to ensure that all catering requirements will be evaluated in terms of locally sourced, sustainable and wastage/cost reducing options.  
Finally, the certificate of attendance will not be printed, but instead, sent digitally to all delegates alongside PDF copies of the abstract proceedings. This can then be added to their digital profile (e.g., LinkedIn). We anticipate working with BASES CCAT to organise the most sustainable conference, which can be used as a template for all future BASES Student conferences.


Ensuring Equality, Diversity & Inclusivity 

Overseen by Dr Francesca Cavallerio, member of ARU Athena Swan committee.

We recognise the diverse student (and staff) population within Sport & Exercise Sciences. As such, in selecting keynote speakers, chairs and student co-chairs for this conference, we will ensure this diversity is reflected. In addition, providing an online opportunity to engage with this conference ensures accessibility and inclusivity for domestic and international students who are unable to physically attend the conference (e.g., full-time workers, parents and carers).   
All rooms used for the conference are fitted with hearing aid loops, as well as high resolution screen projectors and PC based stations. Where possible, live captions will be used alongside keynote presentations to support those hard of hearing. Whilst we have planned to maximise the use of ground floor rooming, where rooms are required above ground floor, they will be wheelchair accessible; rooms can be accessed either through two main staircases or a large elevator.