Our spaces are hired out both in and out of term time, subject to availability.
If looking to book an event that falls beyond the current academic year we may not be able to offer availability. This is because most of our spaces are teaching spaces, and therefore we have to wait for university teaching to be booked in first, before we know availability for external venue hire. We do have a small number of rooms that are not used for teaching and can therefore be booked beyond the current academic year. Send us your enquiry and we can advise.
Venue hire is not available on bank holidays and over the Christmas period.
At the moment, we can take bookings for the current academic year (up until 25 August 2019). Whilst we are happy to receive general enquiries for future years, we unfortunately will not be able to offer availability for 26 August 2019 onwards until our academic timetable is finalised in mid-August 2018.
Yes. Your Event Manager will issue a PIN number prior to your event. Once on campus delegates can then use this PIN number to set up an account for our Ruskin Guest Wi-Fi network.
Yes. All of our classrooms and lecture theatre have both VGA and HDMI ports. We supply VGA cables in all rooms as standard and are currently installing HDMI cables in all of our rooms. If a HDMI cable is required let us know in advance, or you can bring your own. Presenters who have a Macbook would be required to bring the relevant adaptor.
Unfortunately we have no parking in Cambridge, but we do have excellent transport links and are easily accessible using one of Cambridge’s many Park & Ride services. Find out more about travelling to the Cambridge campus here
We have very limited parking in Chelmsford Monday-Friday which must be pre-booked by the event organiser. At weekends and after 4:30pm on weekdays parking is free at the Chelmsford Campus and does not need to be pre-booked. Find out more about travelling to the Chelmsford campus here
There are a limited number of disabled parking bays at both campuses for blue badge holders. These must be pre-booked, contact your Event Manager for more details.
All buildings across both campuses are fully accessible with step-free access. We have passenger lifts throughout all buildings which can accommodate wheelchairs, and there are accessible toilet facilities throughout.
Guide dogs are welcome.
In lecture theatres with fixed tiered seating there are a limited number of wheelchair spaces.Many of our rooms have permanent induction loops. Please let your Event Manager know if you require an induction loop.
In the unlikely event of an accident we must make sure that everyone can be safely evacuated. If an attendee has a disability which could delay evacuation of themselves or others please let us know before your event so that we can agree a personal evacuation plan.
Our Conference and Events Team would be happy to show you around. Please contact us on email@example.com or 01245 683163 to arrange a viewing.
Yes, we have a loading bay on each campus.
In Chelmsford the loading bay is located in the Chelmer Building on Hoffmanns Way. In Cambridge the loading bay is located in Broad Street. However, please note depending on where your event is taking place on campus there may be easier places to unload. If you plan to make deliveries prior to your event please tell your Event Manager.
There are a numbers hotels in Cambridge to choose from to suit a range of budgets. The nearest hotels are:
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There are a numbers hotels in Chelmsford to choose from to suit a range of budgets. The nearest hotels are:
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We have no dedicated cloakroom or storage facilities. Your Event Manager can book an additional room for your event for use as a cloakroom or storage, subject to availability and at an additional charge.
Yes, you can take photographs and film in your hired spaces only. It is not permitted to photograph or film people without their permission. If you plan to photograph or film as part of your event please make your Event Manager aware.
Download a copy of our standard terms and conditions. We usually invoice after an event has taken place. However, for high value events, or for new customers with no credit history we may ask for a deposit or full pre-payment. We may also vary the cancellation terms for large or high value events. Please check with your Event Manager for details.
Smoking and use of electronic cigarettes is not permitted within buildings. There are designated smoking areas around both the Chelmsford and Cambridge campuses.
If you have any further queries, please contact us on firstname.lastname@example.org or call 01245 683163.