The Environmental Information Regulations 2004 (EIR) allow public access to information held by Anglia Ruskin University that relates directly to the environment.
They can be found here: Environmental Information Regulations 2004
Environmental information includes information about air, water, soil, land, flora and fauna, energy, noise, waste and emissions. Environmental Information also includes information about decisions, policies and activities that affect the environment.
Anglia Ruskin University will disclose environmental information in most cases as unlike with FOI, there are no absolute exemptions and we would apply a presumption in favour of disclosure. There are, however, a number of exceptions that may be used to refuse a request, subject to the public interest test. These are listed below.
If we do refuse a request, we will provide a full explanation as to why the public interest in maintaining the exception outweighs the public interest in disclosing the information.
Environmental Information Regulations (EIR) Exceptions
The possible exceptions include:
If we do not hold the information, we are unable to provide it.
Where a request is considered vexatious or where the amount of information requested would take an unreasonable amount of time to locate.
If the request is considered too general, we may not be able to respond to it. We will however contact the requestor to attempt to narrow down the request. If this is not possible, we will be unable to respond.
If the information is not complete and is intended for future publication, we will inform the applicant of the publication date but not release any information until then.
This exception covers a wide range of internal communications. It includes circumstances where a “private thinking space” for officials is required before any information is disclosed.
Where disclosure would affect international relations, defence, national security or public safety
Where disclosure would harm the ability of a person to obtain a fair trial, or an authority to conduct an inquiry of a criminal or disciplinary nature.
Where the information relates to patents, trademarks, unregistered designs and disclosure would undermine these.
Where the information relating to investigative, regulatory and other activities is carried out according to a statutory scheme.
Commercially sensitive information such as trade secrets, information from contractors, information as part of a tendering or procurement process, information held by regulators.
Where the supplier of the information has not consented to its disclosure.
If it is considered that disclosure of the information could lead to environmental damage.
As with Freedom of Information, any request that involves the release of personal data may be rejected on the grounds of the Data Protection Act 1998
The Information Commissioner has provided a Guide to the Environmental Information Regulations and this can be found by clicking on the following link http://www.ico.org.uk/for_organisations/environmental_information/guide.aspx
Any person can request information under the Environmental Information Regulations 2004 (EIR) and this includes legal entities such as companies. Unlike Freedom of Information (FOI) requests, requests for information under the EIR are not required to be submitted in writing.
Anglia Ruskin University will respond to requests as soon as possible and at the latest within 20 working days, except in circumstances where the information requested is particularly complex and voluminous. In such cases we may need to extend the time limit by a further 20 working days and if so, we will notify you of this delay within 20 working days of your initial request and let you know when we believe we will be able to respond in full.
Unlike FOI, it is not possible to refuse the request on the grounds of cost, however, it is possible to charge the applicant if the request results in an excessive amount of reproduction
To submit an EIR request or for any further help/advice, please contact:
University Records Team,
Anglia Ruskin University
Secretary and Clerk's Office,
Bishop Hall Lane
Tel:- 0845 196 4215
Email: The Records Management Team
Anglia Ruskin University aims to comply fully with its obligations under the Environmental Information Regulations 2004. If you have any questions or concerns regarding Anglia Ruskin University’s handling of requests for information under the EIR, please contact The University Records Teamwho is responsible for ensuring Anglia Ruskin University is compliant with the EIR. There are two courses of action open to you if you feel that your questions/concerns have not been dealt with adequately;
1. If you are a current, registered student at Anglia Ruskin University, you can make a complaint using Anglia Ruskin University’s Student Complaints Procedure. If you are a member of staff or another individual, you should contact The University Records Team to process your complaint.
2. If you are still not satisfied you can go directly to the Information Commissioner, the independent body that oversees the EIR. You can contact the Office of the Information Commissioner in any of the following ways:
By telephone: 01625 545700
In writing to:
The Information Commissioner
The OIC also has a website: www.ico.org.uk